June 2022 Parish Council Minutes

c) To review the 2022/23 budget to date.

Cllr Walker made the following comments regarding budget lines.
Line 49 Green Charity amount was unilaterally increased from £2600 but no agreement on this as yet.
Line 5 The tree work scheduled for last year was carried out in this financial year which has skewed the figures.
Line 17 The donation for the Mobile Warden was overpaid
Line 34 A mis-posting so amount not exceeded, will be corrected next month
Line 35 Very old unpaid invoice

Cllr Kemp asked leaving aside the lights and pond what is Cllr Walker’s view of the current financial position.  Cllr Walker stated on target at present time but some expenses such as ditches could change that.

Cllr Walker asked if the ownership of the ditch next to the school had been clarified.  Cllr Rhodes-Kemp confirmed the school side is the responsibility of County Council but the PC is maintaining the ditch to ensure no issues occur further in the village ditch system.

Cllr Kemp asked SCDCllr Van de Weyer to confirm whether or not he still had an action concerning the ditch which he did

Cllr Buchanan asked if Cemex could be asked as it does involve them, Cllr Rhodes-Kemp requested SCDCllr Van de Weyer to investigate that.

d) Bank Signatories update and consideration for all accounts – this item was decided at the previous month’s meeting, Cllrs Anscombe and Alderton had offered to be signatories.

Cllr Walker updated that on Unity Trust Bank the new RFO (Responsible Financial Officer) still doesn’t have a login and access to the account.
On the Lloyds account, the paperwork still needs to be completed to allow the RFO access to the account and for Cllrs Walker and Hopewell to be signatories.                                                                  Action RFO.

e) to consider a donation to the Barrington Society. Cllr Quincey proposed, Cllr Buchanan seconded, and it was agreed to donate £10 to the Barrington Society for the recent use of equipment.

f) to consider a replacement bench for the one damaged by cricket pitch and the installation of an additional bench alongside the 5 aside football pitch. It was proposed by Cllr Kemp, seconded by Cllr Walker and agreed to 1) replace the damaged bench with a ‘Pheonix’ (from Glasdon) in dark brown and, if possible, to reuse the plaque from the damaged bench and 2) to install a ‘Commemorative’ bench near the five-a-side pitch for with a plaque thanking Mike & Anne Day for the many years of work given to our village. Action The Clerk

g) to consider a replacement bin for Challis Green. Proposed Cllr by Anscombe, Seconded Cllr Hopewell and agreed to replace with another green bin. Action The Clerk.

h) to consider replacing the handles missing on the Senior Multi-play at Challis Green by Kompan at a cost £747.26. A quote has also been requested for footrests that are missing but an updated quote has not yet been received. It was proposed by Cllr Hopewell, seconded by Cllr Cooper and resolved to agree these costs including the footrest costs of £53.

Cllr Buchanan requested an entry in the village newsletter to highlight cost of maintaining the equipment.                                                                                                                                             Action The Clerk.

i) It was noted that other repairs flagged up by the Rospa report have been discussed with Herts and Cambs Ground Maintenance.

j) to consider asking Herts and Cambs to quote for further ditch and drain exploration work particularly for areas that go under the roads and permitted ways. Discussion on whether other companies should be asked to tender as Herts and Cambs may not have equipment or necessary experience. It was agreed that Justin be asked if he can do it and then to quote in the first instance.

Cllr Hopewell requested that Justin be asked to quote to clear the ditch on Back Lane.                                                  Action The Clerk.

k) to consider renting the village hall to hold another CPR training event perhaps for local young people (over 15’s) Cllr Hopewell updated council on success of the last event and that a request had been made for a session to be laid on for teenagers. The training is suitable from young people aged 13 and over. It was suggested that two sessions are offered, one for teenagers and one for adults. It was agreed to support these sessions and notice to be put out to village to gauge interest.                                                                                                                                              Action Cllr Hopewell and the Clerk.

7. To consider membership of:
   a) Council Working Groups
   personnel Cllrs Rhodes-Kemp, Quincey and Walker
   Finance working groups – Anscombe, Cooper, Rhodes-Kemp, Walker
   b) Parish Working Groups
   Cemex Liaison – Cllr Hopewell
   Traffic Management – Cllrs Anscombe, Kemp, Rhodes-Kemp and Walker
   Water Management – Cllrs Buchanan, Hopewell and Rhodes-Kemp (a previous councillor will stay on this group in an advisory capacity)
   QEII woodland – Cllr Buchanan, Hopewell, Quincey
   S106 Village Facilities – stays as is
   c) Councillors Responsibilities
   Tree Warden – Cllr Buchanan

Ditches- as the water management team
Woodland – someone from the QEII woodland team will report back at Parish Council meetings.
Orchard – Cllr Hopewell
Playareas – Cllr Cooper
Footpaths – Cllrs Buchanan and Cooper

8. It was noted that the S106 Working Group Community Facilities Key Roles and Responsibilities will be updated once the group members in Item 7 have been agreed. Action The Clerk
9. Co-option of an additional councillor Cllr Rhodes-Kemp confirmed Julian Priddle is interested in joining the Council and it was requested that his ‘bio’ be circulated.

Cllr Buchanan informed council a couple of people at the Jubilee event had expressed interest in becoming a councillor. Cllr Rhodes-Kemp explained there is a Co-option pack available for anyone who may be interested and for them to contact the Clerk.

10. Email Accounts – update and consideration of exit form attached for information.

Cllr Hopewell confirmed that all Cllrs except Cllr Kemp now had Parish Council email addresses.  The council have a total of 50 email mailboxes available so if Cllrs wished they could have separate email address for Green Charity.  All Cllrs agreed and format to be set up as GC.firstname.surname

Exit form was approved and Cllrs happy to adopt for leavers.  This to be sent to all recent leavers to complete.                                                                                     Action Cllr Hopewell and the clerk.

11. Jubilee Event Update General feedback from all Cllrs was that the event was well attended despite the weather with positive feedback. An annual event will be considered, and this will be an item on the next agenda.                                                                                 Action the Clerk.

Special thanks to be noted to the team for the hard work creating the new bridge for West Green Pond.  Also, to those who planted the tree and have ensured it flourished.

12. S106 consideration of S106 project manager and appointment of architects. Cllr Rhodes-Kemp opened discussion on whether a Project Manager should now be brought in as we are approaching the Architect stage.

After some discussion it was decided that it is a little too early to make this appointment as the current architects (Whitworths) can help in drawing up a brief which will then be presented to the relevant groups for feedback.  This then will be sent out to tender and at this point the Project Manager should be brought in.

It was agreed that we could start the search for a Project Manager from a consultancy now as that will take some time to find a suitable company/person.

13. Reports: Once councillor responsibilities have been agreed the monthly reports for the following areas can resume.

It was explained that whoever is the ‘lead’ in each of the working groups is the usual person to put in the monthly report.  It does not need to be a long report just a summary of what has happened during the previous month. These are then sent to the Clerk in time for her to circulate with Agenda and other documents.

14. Highway Issues Cllr Hopewell reported the fallen tree on the path near Archer Bridge had been reported also that the weeds next to the Bridge were blocking the vision of drivers had been reported at the same time. Cllr Hopewell reported a fallen tree on a footpath near Little Rivers to the Clerk who has reported it as it is in Shepreth Parish

The proposed road closure from Haslingfield Road down to the Equestrian Centre for a month is felt to be a concern and will cause a significant impact on the village and the Conservation Area and these comments will be submitted.                                                                                                   Action The Clerk.

15. 
    Planning
    Cllr Kemp felt that the Council did not have enough knowledge of the CCC Transport Strategy Stakeholder Engagement Survey 2022 to be able to respond as a Council and suggested Cllrs respond individually if they are wish to.

For info only – Cllr Kemp advised this is clarification of plans
S/3485/18/NMA7
Proposal: Non-material amendment on S/3485/18/RM to amend the surface treatment materials and combine the separate plans to show Phase 1
Site address: Barrington Cement Plant Haslingfield Road Barrington

Meeting closed 10.24pm