Documents

Barrington Parish Council – Publication Scheme

Policies Uploaded on August 19, 2021

BARRINGTON PARISH COUNCIL : PUBLICATION SCHEME
(based on model ICO Publication Scheme)

Information to be published How the information can be obtained Cost

1. Who the Council is and what it does.
Who’s who on the Council and Councillor’s responsibilities Website/hard copy/email
Councillors and Clerks contact details included in
monthly village newsletter and displayed on
noticeboard.
Free/10p per page/free
Contact details for Clerk (this is also the parish council’s address for all correspondence)
Website/hard copy/email Free/10p per page/free
Contact details for Councillors Website/hard copy/email Free/10p per page/free
List of any Committees, Sub-committees and Working Parties.
Website/hard copy/email Free/10p per page/free

2. What the Council spends and how it spends it.
Annual return form and report by the auditor Website/hard copy/email Free/10p per page/free
Precept Website/hard copy/email Free/10p per page/free
Finalised budget Website/hard copy/email Free/10p per page/free
Financial standing orders and regulations Website/hard copy/email Free/10p per page/free
Borrowing approval letters (at the time of publication the
Council does not have any borrowing)
n/a n/a
Grants given and received Website/hard copy/email Free/10p per page/free
List of current contracts awarded and value On request from Clerk n/a
Councillors allowances (the Council does not provide allowances to its Councillors other than its Chairman)
n/a n/a

3. What the Council priorities are and how
it is doing.
Village Plan Website/hard copy/email Free/10p per page/free
Annual report to the Annual Parish Meeting (current and
previous years)
Website/hard copy/email Free/10p per page/free

4. How the Council makes decisions

Dates of meetings for the year (timetable to include
Council, Committees, Sub-Committees and Annual Parish meeting dates)
Website/hard copy/email
Also displayed on notice board
Free/10p per page/free
Agenda for meetings (to include Council, Committees, Sub-Committees and Annual Parish Meeting dates)
Website/hard copy/email
Also displayed on noticeboard
Free/10p per page/free
Minutes of meetings (n.b. will exclude information that is properly regarded as private to the meeting)
Website/hard copy/email
Also included in the monthly village newsletter and displayed on noticeboard
Free/10p per page/free
Reports presented to Council meetings (n.b. will exclude information that is properly regarded as private to the
meeting)
Hard copy/email request to Clerk 10p per page/free
Byelaws Website/hard copy/mail Free/10p per page/free
Responses to consultation papers Hard copy/email request to Clerk 10p per page/free
Responses to planning applications Website/hard copy/email Free/10p per page/free

5. Council policies and procedures
Standing Orders Website/hard copy/email Free/10p per page/free
Financial Regulations Website/hard copy/email Free/10p per page/free
Code of Conduct Website/hard copy/email Free/10p per page/free
Co-Option Procedure Website/hard copy/email Free/10p per page/free
Bullying and Harassment Protocol Website/hard copy/email Free/10p per page/free
Children and Vulnerable Adults Protection Policy Website/hard copy/email Free/10p per page/free
Complaints procedure Website/hard copy/email Free/10p per page/free
Equality and Diversity Policy Website/hard copy/email Free/10p per page/free
Freedom of Information Policy/Publication Scheme Website/hard copy/email Free/10p per page/free
Grievance and Disciplinary Policy Website/hard copy/email Free/10p per page/free
Press and media Policy Website/hard copy/email Free/10p per page/free
Terms of Reference for Committees/sub-Committees and
Working Parties
Hard copy/email request to Clerk 10p per page/free
Press and Media Policy
Risk Assessment and Management Policy
GDPR Policy (formerly Data Protection)
Retention of Documents Policy
Social Media and Electronic Communications Policy

6. Lists or registers
Asset register Hard copy/email request to Clerk 10p per page/free
Disclosure Log – information issued under the Freedom of Information Act
Available for inspection upon request to the Monitoring
Officer at South Cambs District Council
10p per page
Register of councillors interests Original documents maintained by District Council.
Hard copy of documents available upon request to the
Monitoring Officer at South Cambs District Council
10p per page
Register of gifts and hospitality (at the time of publication no councillor has declared receiving a gift or hospitality)
Original documents maintained by District Council.
Hard copy of documents available upon request to the Monitoring Officer at South Cambs District Council
10p per page

7. The services the Council offers
Parks, playing fields and recreational facilities Information available from Clerk on request/Village
Guide
Free/free
Q.E.II woodland Website/Village Guide Free/free
Seating, litter bins, memorials and lighting Information available from Clerk on request Free
Bus Shelters Information available from Clerk on request Free
Footpaths Hard copy of map in Village Stores or from Clerk Free/free
Village Guide Hard copy in Church or from Clerk Free/free
Additional Information
Community Car Scheme Website/hard copy/email Free/10p per page/free
Mobile Warden Scheme Website/hard copy/email Free/10p per page/free
Neighbourhood Watch Website/hard copy/email Free/10p per page/free
Youth Club Website/hard copy/email Free/10p per page/free
Schedule of charges :
This describes how the charges have been arrived at:
Type of Charge DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @10p per sheet (black and white only)
Actual cost
Postage Actual cost of Royal Mail standard 2nd class
Major Enquiries £16 per hour,
For members of the public who do not have access to the Internet, a note of this publication document and how to get a copy of it will be displayed on the notice board in Barrington.

Document History
Status Date Version Drafted by Val Tookey using the ICO Model publication scheme
January 2014 To Council and adopted 21st January 2014 1.0
Reviewed using the ICO Model publication Scheme  June 2018
To Council for adopted 17th July 2018
Reviewed February 2021