Barrington Parish Council
Minutes of the Annual Meeting of the Parish Council and May Full
Council Meeting held on May 4th 2021 by Zoom.
Present Cllrs Bedford (joined late), Bird, Day (joined late) Hopewell, Kemp, McBride, Rhodes-Kemp,
Walker, and the Clerk.
1. Election of the Chairman for 2021-22. Cllr Rhodes- Kemp was proposed by Cllr Bird, seconded by
Cllr Walker, and re-elected unanimously. Cllr Rhodes-Kemp thanked members for their support. The
Acceptance of Office form will be emailed for signature.
2. Election of the Vice-Chairman 2021-22. Cllr Walker was proposed by Cllr Kemp, seconded by Cllr
McBride elected unanimously. Cllr Walker thanked members for their support. The Acceptance of
Office form will be emailed for signature.
3. Apologies were received and accepted from the Responsible Financial Officer (RFO), Cllrs Bedford
and Day had informed the Clerk that maybe late due to personal reasons. CCllr Kindersley joined the
meeting briefly but apologised that he had other meetings this evening.
4. Declarations of Interest. Cllrs Kemp and Rhodes-Kemp declared an interest in Item 18. a) 2
planning application 21/01159/LBC as it is their chimney. They did not participate in any discussion
and were muted.
5. Appointment of Independent Internal Auditor. It was resolved unanimously to work with LGS
Services.
6. The membership of:
a) Committees
Finance Committee will consist of Cllrs Bedford, Bird, Rhodes-Kemp, and Walker. Proposed by Cllr
Kemp, seconded by Cllr Day and agreed.
Personnel Committee will consist of Cllrs Day, Rhodes-Kemp and Walker proposed by Cllr Bird,
seconded by Cllr Kemp, and agreed.
Planning Committee will consist of all Cllrs proposed by Cllr Walker, seconded by Cllr McBride, and
agreed.
b) Working Groups
S106 Steering Group – will consist of all Cllrs proposed by Cllr Kemp, seconded by Cllr Bird, and
agreed.
Water Management – (including ponds and ditches) – Cllrs Bird, Day, McBride, Rhodes-Kemp the
Clerk and 4 residents.
Cemex – Cllrs Bedford, Bird and CCCllr Kindersley.
Public Open Space and Recreation – all Cllrs.
Traffic Management – Cllrs Kemp, Rhodes-Kemp, Walker and two residents.
Speedwatch – Cllrs Kemp, Walker and 7 residents
Website – Cllrs Bird, Hopewell, Kemp, McBride and the Clerk
Footpaths – Cllrs McBride and Day
Woodland and Orchard – Cllrs McBride, Rhodes-Kemp, and residents
Local Development Threats: Foxton Hub, Thakeham, Local Plan Submissions, EWR – Cllrs Bird,
Hopewell, Kemp, Rhodes-Kemp and residents.
c) Councillors Responsibilities as above plus
Car Scheme – Cllr Bird
7. Policies. All policies except Social Media and Electronic Communications have recently been
reviewed. This will be reviewed as the website is changing and further checked to ensure the policy
and the communications guidance support one another. Action Cllrs Hopewell, Kemp and the Clerk.
8. Emergency Plan – it was resolved that Cllr Rhodes- Kemp would amend this and the plan will be a
future agenda item. Action Cllr Rhodes-Kemp and the Clerk.
9. To Review terms of Reference (ToR) for the following:
a) Personnel Committee
b) Planning Committee
c) Finance Committee
d) Open Space Sub Committee
e) QE II Woodland Group
f) Reduce Speed Plan Sub Committee
g) S106 Working Group Community Facilities Key Roles and Responsibilities
It was agreed to adopt the Personnel, Planning and Finance Committee ToRs and the remaining ones
will need to be reviewed once the organogram is updated. Action the Clerk
This was followed by the May Meeting of the Parish Council
10. Public Forum – there were no members of the public present.
11. a) To approve the Minutes of the last Parish Council meeting held on Thursday 22nd April 2021.
It was proposed to accept the Minutes of a true record of the meeting by Cllr Kemp, seconded by Cllr
Walker and agreed with all in favour.
12. To take CCC (Cambridge County Council), SCDC (south Cambs District Council) and Clerk
reports. There were no reports presented for the meeting although CCCllr Kindersley will circulate a
report.
Matters Arising – there were no matters arising to report.
13. Finance
a) To approve the payments below. It was proposed to approve the payments listed by Cllr Walker,
seconded by Cllr Kemp, and agreed with all in favour.
| V/N | Description | Supplier | Total |
| 19 | Electricity Charges | Sothern Electric | 344.57 |
| 20 | Removal of fallen tree leaning over woodland onto another tree |
Herts & Cambs Ground Maintenance Services | 264.00 |
| 21 | Clear fallen branch from school footpath | Herts & Cambs Ground Maintenance Services | 168.00 |
| 22 | Cut of Sports field April 21 | Herts & Cambs Ground Maintenance Services | 144.00 |
| 23 | Ranger duties : tidying woodland | Herts & Cambs Ground Maintenance Services | 59.40 |
| 24 | Ranger duties : clear school path of debris | Herts & Cambs Ground Maintenance Services | 59.40 |
| 25 | Ranger duties : clear ditch @woodland rear of school |
Herts & Cambs Ground Maintenance Services | 79.20 |
| 26 | Playground inspection April 21 | Herts & Cambs Ground Maintenance Services | 114.00 |
| 27 | Tighten bolt on swing | Herts & Cambs Ground Maintenance Services | 24.00 |
| 28 | Repair timbers & replace on multiplay climber |
Herts & Cambs Ground Maintenance Services | 216.00 |
| 29 | Stationery for PC , printing agendas for audit etc |
Office Depot | 29.84 |
| 30 | Orchard weed suppressant matting | Reimbursement to a cllr | 92.82 |
| 31 | APM Agenda and Reports 16pp A4 x 500 | Victoire Press Ltd | 258.00 |
| Total | 1,853.23 |